EXECUTIVE ASSISTANT
University of Missouri - Columbia (MU)
Columbia, MO
Full-time
Administration / Clerical
Posted on April 19, 2024
Hiring Department
School of Law Veterans Clinic
Job Description
The University of Missouri School of Law invites applications for an Executive Assistant to perform a variety of administrative, legal assistance, logistical, travel, fundraising, fiscal, and student-focused duties within our Veterans Clinic. This position will have overall responsibility for the efficient administrative functioning of the Veterans Clinic.
Duties include but are not limited to:
- Providing administrative and legal assistant services and support for clinic instructors/supervising attorneys, veterans services specialist, clients, and students
- Provide direct administrative support to the Clinic Director, including managing the Director's schedule, calendar, correspondence, and travel
- Managing clinic paper and electronic filing systems
- Coordinating clinic events, including an annual symposium, continuing legal education programs, and veteran outreach events
- Supporting grant writing and funding development, including researching grant and funding opportunities, communicating on behalf of the clinic with potential funders, and preparing documents and financial reports, and maintaining metrics associated with grants and fundraising
- Providing support for clinic classes, including preparation of necessary forms and documents for classroom activities. Training students on client forms, correspondence procedures, file keeping, office decorum and procedures, and running Clio reports
- Overseeing all incoming and outgoing communications with the clinic generally, including phone calls, emails, and daily logging activities. Handling initial intake information from veterans seeking services and providing referrals when necessary
- Preparing and filing clinic documents with VA, courts, and defense departments, including editing and preparation of exhibits and maintaining a high level of confidentiality
- Scheduling and booking travel for clinic personnel; preparing and submitting travel and expense reports
- Managing student workers and interns and providing administrative oversight in support of clinic research assistants
Shift
8:00 a.m. - 5:00 p.m. Monday through Friday
Minimum Qualifications
Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.
Preferred Qualifications
The ideal candidate will be self-motivated, interested in helping veterans and law school students, patient, kind, empathetic, and able to communicate clearly and professionally as well as have a high level of organizational ability, proven Excel, Outlook, Word, and PowerPoint skills, and proficiency in basic business writing.
Military experience is preferred, but not required.
Successful candidates will provide outstanding customer service with a "can do" attitude, along with the ability to successfully work efficiently and independently.
Anticipated Hiring Range
Salary Range: $18.50 - $26.00 per hour based on skills, education, and experience
Grade: GGS-008
University Title: EXECUTIVE ASSISTANT
Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.
Application Materials
Applicants must combine all application materials (cover letter, resume, and list of three references with contact information) into a PDF or Microsoft Word document and upload as a resume attachment.
Benefit Eligibility
This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website athttps://www.umsystem.edu/totalrewards/benefits.
Values Commitment
We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.
In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.
Equal Employment Opportunity
The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visithttps://www.umsystem.edu/ums/hr/eeoor call the Director of Employee and Labor Relations at 573-882-2146.
To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.
