FWS Summer 2024, Part-Time Receptionist
University of Kentucky
Lexington, KY
Full-time
Administration / Clerical
Posted on April 10, 2024
Posting Details
Posting Details
Job Title
FWS Summer 2024, Part-Time Receptionist
Requisition Number
DU11962
Department Name
1B531:Federal Work Study
Work Location
644 N Broadway Lexington, KY 40508
Salary Range
$14.00
Type of Position
Student
Position Time Status
Part-Time
Required Education
N/A
Required Related Experience
For this job, Voices of Hope needs applicants to also apply through their website using the following link:https://recruiting.paylocity.com/recruiting/jobs/Details/2217398/Receptionist
• Must be 18 or older
• High School Diploma or GED
• Comfortable using various software programs (i.e. Office 365) and be able to learn new software programs as duties require.
• Reliable transportation
• Ability to work within a variety of settings and with diverse populations
• Be able to complete I-9 Employment Eligibility Verification
• Be able to complete a background check (prior convictions may not necessarily disqualify an applicant)
Required License/Registration/Certification
N/A
Physical Requirements
Sitting and standing.
Shift
Monday: 2:30 pm – 7:30 pm
Tuesday: 2:30 pm- 7:30 pm
Friday: 3:30 pm – 7:30 pm
Saturday: 11:00 pm – 5:00 pm
Job Summary
| • Maintain a safe, secure, and clean environment.
• Work closely with the Operations Manager and Program Coordinator to foster an organizational culture that attracts and motivates staff and volunteers.
• Maintain front desk by greeting guests and engaging them in center activities.
• Connect participants to appropriate recovery coach.
• Answering phones and routing calls to the correct person or taking messages as needed.
• Conduct participant check in and data collection of guest attendance as needed.
• Engage participants in a friendly supportive environment and encourage participation in activities.
• Maintain coffee station including preparation of coffee, filling with adequate supplies, and cleaning.
• Collaborate with other staff members on projects to attain established goals.
• Ensure technical equipment and rooms are set up for meetings (i.e. Zoom or Facebook Live) in a timely manner.
• Clerical duties for office and meetings as assigned.
• Provide general administrative support. • Maintains participant confidence and protects operations by keeping information confidential.
• Monitor adherence to office policies and procedures and report issues as needed.
• Fill in for Telephone Recovery Support when needed.
• Advocate for the organization by presenting and adhering to current and new policies and protocols.
• Take inventory of stock and notify Program Coordinator of needed supplies.
• Other duties as assigned.
Skills / Knowledge / Abilities
Customer service and receptionist skills.
Does this position have supervisory responsibilities?
No
Preferred Education/Experience
• Experience with the addiction recovery process.
• Capability of engaging people where they are.
• Strong customer service ethic essential.
• Ability to work independently to complete tasks.
• Understanding of and ability to maintain appropriate boundaries.
• Cross-cultural skills, and experience with culturally diverse populations.
• Strong interpersonal skills, both individually and in a group
• Bilingual a plus
Deadline to Apply
04/26/2024
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Posting Details
Job Title
FWS Summer 2024, Part-Time Receptionist
Requisition Number
DU11962
Department Name
1B531:Federal Work Study
Work Location
644 N Broadway Lexington, KY 40508
Salary Range
$14.00
Type of Position
Student
Position Time Status
Part-Time
Required Education
N/A
Required Related Experience
For this job, Voices of Hope needs applicants to also apply through their website using the following link:https://recruiting.paylocity.com/recruiting/jobs/Details/2217398/Receptionist
• Must be 18 or older
• High School Diploma or GED
• Comfortable using various software programs (i.e. Office 365) and be able to learn new software programs as duties require.
• Reliable transportation
• Ability to work within a variety of settings and with diverse populations
• Be able to complete I-9 Employment Eligibility Verification
• Be able to complete a background check (prior convictions may not necessarily disqualify an applicant)
Required License/Registration/Certification
N/A
Physical Requirements
Sitting and standing.
Shift
Monday: 2:30 pm – 7:30 pm
Tuesday: 2:30 pm- 7:30 pm
Friday: 3:30 pm – 7:30 pm
Saturday: 11:00 pm – 5:00 pm
Job Summary
| • Maintain a safe, secure, and clean environment.
• Work closely with the Operations Manager and Program Coordinator to foster an organizational culture that attracts and motivates staff and volunteers.
• Maintain front desk by greeting guests and engaging them in center activities.
• Connect participants to appropriate recovery coach.
• Answering phones and routing calls to the correct person or taking messages as needed.
• Conduct participant check in and data collection of guest attendance as needed.
• Engage participants in a friendly supportive environment and encourage participation in activities.
• Maintain coffee station including preparation of coffee, filling with adequate supplies, and cleaning.
• Collaborate with other staff members on projects to attain established goals.
• Ensure technical equipment and rooms are set up for meetings (i.e. Zoom or Facebook Live) in a timely manner.
• Clerical duties for office and meetings as assigned.
• Provide general administrative support. • Maintains participant confidence and protects operations by keeping information confidential.
• Monitor adherence to office policies and procedures and report issues as needed.
• Fill in for Telephone Recovery Support when needed.
• Advocate for the organization by presenting and adhering to current and new policies and protocols.
• Take inventory of stock and notify Program Coordinator of needed supplies.
• Other duties as assigned.
Skills / Knowledge / Abilities
Customer service and receptionist skills.
Does this position have supervisory responsibilities?
No
Preferred Education/Experience
• Experience with the addiction recovery process.
• Capability of engaging people where they are.
• Strong customer service ethic essential.
• Ability to work independently to complete tasks.
• Understanding of and ability to maintain appropriate boundaries.
• Cross-cultural skills, and experience with culturally diverse populations.
• Strong interpersonal skills, both individually and in a group
• Bilingual a plus
Deadline to Apply
04/26/2024
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Have you been awarded Federal Work Study? (If you are unsure, or you have not yet been awarded Federal Work Study, please contact the Student Financial Aid office at (859) 257-3172 and ask to speak with your counselor.)
- Yes
- No
- * Please state your current 8-digit UKID number and LinkBlue ID
(Open Ended Question) - * Kentucky state law requires anyone who works after 10:30 p.m. on school nights (Sunday - Thursday), and after 1:00 a.m. on non-school nights (Friday - Sunday), to be 18+ years of age. Are you over the age of 18 or will you be 18 before August 1st of the fall semester or January 1st for the spring term (or before employment)?
- Yes
- No
Required Documents
- Resume
- Cover Letter
