Acquisitions Specialist
Dartmouth College
Hanover, NH
Full-time
Administration / Clerical
Posted on April 24, 2024
Position Details
Position Information
Posting date
04/22/2024
Closing date
Open Until Filled
Yes
Position Number
1011149
Position Title
Acquisitions Specialist
Department this Position Reports to
Library, Acquisitions Services
Hiring Range Minimum
$21.50
Hiring Range Maximum
$24.50
Union Type
DCLWU
SEIU Level
Not an SEIU Position
FLSA Status
Non-Exempt
Employment Category
Regular Full Time
Scheduled Months per Year
12
Scheduled Hours per Week
37.5
Schedule
Location of Position
Hanover, NH 03755
Berry Library
Room 83
Remote Work Eligibility?
Onsite only
Is this a term position?
No
If yes, length of term in months.
N/A
Is this a grant funded position?
No
Position Purpose
As part of a team, the Acquisitions Specialist performs a variety of library information acquisitions tasks including ordering, receiving, and invoicing of library materials in all physical and digital formats. Collaborates with other team and department members to provide excellent services to library personnel and to the Dartmouth community. In addition to general knowledge they also provide expertise in one or more specific acquisitions activities.Working closely with both vendors and selectors, the person in this position ensures that selector orders are placed accurately and in a timely manner. Trains others in various acquisitions activities and mentor new members of the department. Continuously looks for ways to improve workflows.
Description
Required Qualifications - Education and Yrs Exp
Associates plus 3+ years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
● Excellent interpersonal, communication, organizational, and technical problem solving skills.
● A demonstrated ability to work independently and collaboratively in a complex and changing digital environment.
● Familiarity and experience with library resources such as journals, databases, and monographs.
● Familiarity and experience with library management systems.
● Customer service experience.
Preferred Qualifications
● Bachelor's degree.
● Familiarity with or expertise in the library management system currently used by Dartmouth Library.
● Familiarity with basic accounting procedures.
Department Contact for Recruitment Inquiries
Tim Wolfe
Department Contact Phone Number
Timothy.M.F.Wolfe@dartmouth.edu
Department Contact for Cover Letter and Title
Tim Wolfe, Acquisitions Supervisor
Department Contact's Phone Number
Timothy.M.F.Wolfe@dartmouth.edu
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Not an essential function
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link
https://searchjobs.dartmouth.edu/postings/73465
Key Accountabilities
Description
Provides expertise and leadership in one or more of the acquisitions processes. Trains others and mentors new department members on using the library management system and acquisitions processes. Leads staff or student assistants on projects or ongoing processes.
Percentage Of Time
20%
Description
Orders materials across formats, approves orders, and processes renewals. Checks in and processes print materials and verifies online materials are activated. Processes invoices.
Percentage Of Time
15%
Description
Maintains expertise in the library management system and ensures the accuracy of information within. Provides knowledge of various publishers, vendors, and the unique aspects of ordering resources in various formats, from various sources, and in different languages. Prepares and updates documentation for acquisitions processes.
Percentage Of Time
15%
Description
Communicates with selectors and vendors to answer questions, verify that orders are processed correctly, and troubleshoot problems. Provides critical information to selectors for use in their collection development responsibilities.
Percentage Of Time
15%
Description
Looks for long-term and systematic solutions for problems when possible and, in consultation with their team leader, has the authority to implement fixes and improvements to processes and workflows.
Percentage Of Time
15%
Description
Actively engages in ongoing professional development. Stays current with trends in acquisitions and the application of information technology in libraries. Contributes to the profession through involvement in relevant national or regional library associations.
Percentage Of Time
5%
Description
Participates in team and department meetings, training, and activities, and works closely with other team and department members to provide excellent library acquisitions services to Library personnel and to the Dartmouth Community. To provide context for their work, this person will participate on Library or College committees.
Percentage Of Time
15%
-
--
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--
Performs other duties as assigned
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Position Information
Posting date
04/22/2024
Closing date
Open Until Filled
Yes
Position Number
1011149
Position Title
Acquisitions Specialist
Department this Position Reports to
Library, Acquisitions Services
Hiring Range Minimum
$21.50
Hiring Range Maximum
$24.50
Union Type
DCLWU
SEIU Level
Not an SEIU Position
FLSA Status
Non-Exempt
Employment Category
Regular Full Time
Scheduled Months per Year
12
Scheduled Hours per Week
37.5
Schedule
Location of Position
Hanover, NH 03755
Berry Library
Room 83
Remote Work Eligibility?
Onsite only
Is this a term position?
No
If yes, length of term in months.
N/A
Is this a grant funded position?
No
Position Purpose
As part of a team, the Acquisitions Specialist performs a variety of library information acquisitions tasks including ordering, receiving, and invoicing of library materials in all physical and digital formats. Collaborates with other team and department members to provide excellent services to library personnel and to the Dartmouth community. In addition to general knowledge they also provide expertise in one or more specific acquisitions activities.Working closely with both vendors and selectors, the person in this position ensures that selector orders are placed accurately and in a timely manner. Trains others in various acquisitions activities and mentor new members of the department. Continuously looks for ways to improve workflows.
Description
Required Qualifications - Education and Yrs Exp
Associates plus 3+ years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
● Excellent interpersonal, communication, organizational, and technical problem solving skills.
● A demonstrated ability to work independently and collaboratively in a complex and changing digital environment.
● Familiarity and experience with library resources such as journals, databases, and monographs.
● Familiarity and experience with library management systems.
● Customer service experience.
Preferred Qualifications
● Bachelor's degree.
● Familiarity with or expertise in the library management system currently used by Dartmouth Library.
● Familiarity with basic accounting procedures.
Department Contact for Recruitment Inquiries
Tim Wolfe
Department Contact Phone Number
Timothy.M.F.Wolfe@dartmouth.edu
Department Contact for Cover Letter and Title
Tim Wolfe, Acquisitions Supervisor
Department Contact's Phone Number
Timothy.M.F.Wolfe@dartmouth.edu
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Not an essential function
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link
https://searchjobs.dartmouth.edu/postings/73465
Key Accountabilities
Description
Provides expertise and leadership in one or more of the acquisitions processes. Trains others and mentors new department members on using the library management system and acquisitions processes. Leads staff or student assistants on projects or ongoing processes.
Percentage Of Time
20%
Description
Orders materials across formats, approves orders, and processes renewals. Checks in and processes print materials and verifies online materials are activated. Processes invoices.
Percentage Of Time
15%
Description
Maintains expertise in the library management system and ensures the accuracy of information within. Provides knowledge of various publishers, vendors, and the unique aspects of ordering resources in various formats, from various sources, and in different languages. Prepares and updates documentation for acquisitions processes.
Percentage Of Time
15%
Description
Communicates with selectors and vendors to answer questions, verify that orders are processed correctly, and troubleshoot problems. Provides critical information to selectors for use in their collection development responsibilities.
Percentage Of Time
15%
Description
Looks for long-term and systematic solutions for problems when possible and, in consultation with their team leader, has the authority to implement fixes and improvements to processes and workflows.
Percentage Of Time
15%
Description
Actively engages in ongoing professional development. Stays current with trends in acquisitions and the application of information technology in libraries. Contributes to the profession through involvement in relevant national or regional library associations.
Percentage Of Time
5%
Description
Participates in team and department meetings, training, and activities, and works closely with other team and department members to provide excellent library acquisitions services to Library personnel and to the Dartmouth Community. To provide context for their work, this person will participate on Library or College committees.
Percentage Of Time
15%
-
--
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--
Performs other duties as assigned
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you learn about this employment opportunity?
- Current Dartmouth employee (Please specify full name below)
- Word of mouth
- Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
- jobs@dartmouth.edu email outreach
- Recruiter (Please specify full name or event below)
- abilityJOBS
- Chronicle of Higher Education
- Glassdoor
- Handshake
- HigherEdJobs
- Indeed
- Inside Higher Ed
- LinkedIn's Job Board
- RecruitMilitary
- Dartmouth's Job Board (searchjobs.dartmouth.edu)
- Other (Please specify below)
- If you would like to add more information to your answer, please specify here:
(Open Ended Question)
Required Documents
- Cover Letter
- Resume
- Curriculum Vitae
- Additional Document #1
- Additional Document #2
